I got a question from a user about checking multiple documents in to a SharePoint library at the same time in our soon-to-be-replaced SharePoint 2007 environment.
If you click “Site Content and Structure” under Site Actions, then navigate to the library you are trying to manage, you should be able to select multiple documents and check them in or out.
Obviously, you need to have adequate permissions to get access to the “Site Content and Structure”.
The user did have the requisite permissions, but when she tried to check the documents in, nothing happened. Oh, SharePoint appeared to think about it for a bit, it returned no error messages, but the documents remained checked out.
To be specific, and perhaps you may begin to get a glimmering of where the problem was, the documents had been bulk copied into the document library from a file share, using “Open in Windows Explorer”.
It turns out, as you might suspect, that there were metadata fields in the library. Fields that were required. Fields that had no data, since the files were dragged and dropped.
The easiest way for the user to resolve this was to generate the metadata in a spreadsheet, open the library in the Datasheet view (“Edit in Datasheet”), and update the fields using copy-and-paste, then going back and bulk checking in the documents.